Ultimate wedding planning timeline and checklist

Ultimate wedding planning timeline and checklist

Ultimate wedding planning timeline and checklist

Congratulations! You are now engaged and in desperate need to know where to begin planning for your wedding. No need to worry!! We are here to help you get organised. If you follow our 12-month timeline, your wedding planning will be a breeze. Good luck!

12 months prior

Set a budget talk with your fiance/parents

Pick a date and schedule venue tours- venues are the most important cause they tend to be booked even 2 years in advance

Reserve ceremony and reception venues- if you’re on a budget look at venues far from the city

Decide on the wedding date- your wedding date might be decided according to the venue’s availability

Draft a guest list

Hiring a wedding planner- if you don’t have time then hire otherwise don’t

Choose wedding party

10-11 months prior

Send save the date cards,  prioritising out of town/country guests limits, backup for a rainy day, weekday weddings are less expensive

Organise a planning binder- to hold business cards and receipts

8-10 months prior

Hire photographer/videographer- if you’re on a budget find a vendor that provides both services cause they might be able to offer a discount for combination of services

Wedding dress time! This is the most important detail for most brides and just like venues wedding dresses are in high demand, so if you find one 10 months prior to your wedding, that’ll be enough time for them to do altering and fit on before the wedding date customisations fitting consultation and alterations.

Think colour! Weddings can change according to the season so it’s important to think colour schemes, which flowers will be in season, booking a person to look over those details should happen around this time.

Organise catering for the reception- if you’re on a budget, hiring a caterer might be cheaper than going with the venues catering options

Celebrant. This person is going to be hosting your wedding ceremony, it’s important that the couple has a good rapport with the celebrant. According to births, deaths and marriages Victoria, the celebrant needs to be registered or an authorised minister of religion

6 months prior

Choose a hashtag- it’ll be fun to start posting on social media, to hype up your guests and get everyone to use the same hashtag for the wedding as well.

Order the cake- Find a cake designer who can help you design the cake that you’ve always wanted.

Organise space for all parties to comfortably get dressed on the day
Book hairdressers and makeup artists- Depending on your bridal party you can either find someone who works on their own or in a team. Most important is to do trials so you know exactly what you’re getting on the day of the wedding.

Music- depending on whether you want a band or a DJ or BOTH!! Figure out what type of music yourself and your guests will enjoy dancing the night away to.

4 month prior

Bridesmaid outfits- if you’re on a budget you might be able to ask your bridesmaids to help out with buying their own outfits/ shoes and jewellery. In this case, you cannot be too picky if you’re asking them to buy it. Take into consideration what kind of whether you might have around that time of the year.

Book honeymoon- This is your official first trip as a married couple, figure out what you both want to be doing according to your interests. Rely on reviews and book early


Groom and groomsmen attire- allow enough time to either purchase/ rent mens formal wear and to get them altered.

Organise space for rehearsal dinner


2-3 months prior

Send out wedding invitations- Order samples first which most establishments allow you to order online. Consider how to word it, triple check the final proof before sending it out to be printed.

Transport- Home to the wedding, wedding to reception, reception to honeymoon

Finalise your vows- speak to the officiant to see when they’re covering and when to insert personal vows. Keep it short and it would be best rehearsed

Wedding favours- get favours personalised and dated. choose something that has a meaning to you as a couple or even a donation to your favourite charity

Bridal party gifts- Make sure to add a personalised note then decide whether you want to give everyone the same gift or different ones,

Lodge a Notice of Intended Marriage with births, deaths and marriages Victoria

Decide on who the 2 eyewitnesses are for the day of the wedding

One month prior

Purchase guest book

Check on notice of intended marriage

Final dress and suit fittings

Finalise wedding speeches and itinerary

2 weeks left!!!

Review the final RSVP list

Final meeting with photographer and videographer to discuss must haves

Deliver final song list to DJ

Haircuts and colouring should be done at least 2 weeks out.

1 week left

Get your florist to show the flowers they’d be using and get them to make centrepieces so you’ll have an idea what it’ll look like

Seating charts, table cards

Confirm with every single wedding vendor

2-3 days away

Gowns and suits pressed and steamed

Organise everyone’s positions for the ceremony

Hand over all DIY material to the reception site

Organise a bridal emergency kit- anything that you might need on the from fashion tape, hairspray to medicine,

Day before the wedding

Provide all professionals with emergency contact details

Hand over marriage licence to the officiant

Rehearsal dinner

Get a mani-pedi or have a spa day with the girls.

On your wedding day

Your wedding day is finally here! Remember to take a step back and appreciate all the hard work you’ve put in and cherish the beauty of your special day with your better half


We are giving away free drinks. You heard right. If are a couple looking to have your wedding at Toorak’s premier venue Lincoln of Toorak you are up for a bit of serendipity.  We are trying to keep the details simple and easy, all you got to do is have your wedding midweek this summer. Call us on 61 3 9826 3399 to make an inquiry.

Chefs Best

Chefs Best

Our head chefs have over 50 years of combined experience within the industry and deal every day with the freshest, most innovative ingredients. Today they have shared their opinions on this season’s culinary delights. Working within a diverse kitchen that demands knowledge of all cultural and dietary requirements, it is a must that all chefs keep up to date with the latest trends and seasonal produce. “We eat out regularly in different areas around Melbourne to stay aware of current trends within the food industry. Afterwards, we discuss different ideas and opinions with each other, and other chefs that we have generated strong bonds with over the years.”

With extensive and highly established careers, our chefs share their passion for working in the Lincoln kitchen, “Every day we work with experienced chefs, we learn every day from each other, we tailor our skills every day and get to cook with the finest ingredients – what’s not to love!”

One of Lincoln’s most popular dishes (and a favourite of our executive chef to prepare) is our slow cooked lamb. The most enjoyable part – besides receiving compliments from our guests – is the flavours and aromas it creates. The delicate mixture of rosemary, mustard, honey and sea salt is this spring’s signature dish, especially when accompanied with a glass of aged cabernet sav.

All of our dishes at Lincoln of Toorak are complimented by the ingredients we use. The quality of your ingredients is very important, which is why the chefs at Lincoln pick their suppliers very carefully. The trick to choosing the right supplier can come down to such simple qualities like building a trust and rapport with your supplier, the seasonality of their products and their experience in the market.

Following present trends in the food industry, our chefs are experimenting with smarter and more unusual cuts of meat to tantalise the taste buds. Such styles of meat from ox cheeks and wagyu brisket to lamb collar are popping up in our new menus.

On a final note, our chefs would like to share their secret favourite ingredient for this season….quince! It’s in abundance this autumn, and although it has a popular reputation as one of those ‘hard ingredients to prepare’, it’s actually a fantastic complement to a variety of dishes. It’s definitely worth looking up the best ways to prepare quince – our chefs suggest using it with duck, game birds and desserts.

Perfect Catering

Perfect Catering

It’s always difficult organising all the aspects that come with hosting a gathering or an event. Firstly, you need to work out where you want to hold it, and then secondly what will be on offer. Planning the menu can be hard when you need to factor in seasonal foods, what’s popular, dietary requirements and what you are prepared to spend. Instead of stressing and sweating away in the kitchen reading recipes out of old cook books, why don’t you give catering a try?

Lincoln Catering offers a diverse menu that can satisfy all cultural taste buds. We specialise in a range international cuisine, including Indian, Sri Lankan, Western and European, and can cater for a small group or an entire office building!

Our executive head chef has been working at Lincoln of Toorak for over 20 years and has endless lists of accomplishments (including being a personal chef for the Prince of France). He has decades of experience and knowledge in preparing catering menus that can be tailored for any occasion. He’s even created the menu in serving sizes and group pricing to take out the difficulty of deciding how many portions you need to order.

Have a look at our chef’s menu or our print-ready online ordering form to ensure you don’t miss out on your next event!

Our Wedding Guide

Our Wedding Guide

Planning a wedding can be daunting once the engagement period wears off and you start to crunch the numbers. Each bride has her budget, and it’s important to know what you’re working with when planning the finer details.

Some brides have the luxury of parents paying for their wedding… but not all brides are that lucky. The organisation is key to making sure your special day runs smoothly and your finances are in check so you don’t have any nasty surprises down the track.

Here’s a checklist of what you need to include an consider when planning your wedding.


Additional decorations
Bombonieres for guests
Linen decor
Reputation of the venue
Deposit cost of the venue
Final cost per guest
Additional decor (toasting glasses, cake knife, wishing well)
Guest seating plan


Beauty stylist
Photo booth operator
Band or DJ (or both!)



Bridal party:

Bride’s dress
Bride’s veil
Bridal party dresses
Bridal accessories (handbags, head pieces, shoes, jewellery)
Stylist and make-up artist
Bridal party gifts
Groom’s suit
Groomsmen’s suits

If you have any questions about planning your wedding, feel free to contact our office at Lincoln of Toorak anytime.

The New Craze – High Tea

It seems to be popping up everywhere, in fact, we are booked out for months on end with this new style of function – high tea!

When asking your bridesmaids to be a part of your bridal party, you can’t just do it via text! It needs to be memorable, incredible, and in the right setting that will amplify that special moment forever. Or what about when you introduce the in-laws to each other and discuss the finer details of the wedding?

Picture this – an intimate setting of scones, savouries, champagne and tea with cute personalised stationary for each guest, flowers and plants surrounding you to make the table settings even more picturesque. What more could you ask for when selecting those special people to be part of your dream wedding?

High teas are the perfect setting to start the planning, who could resist an afternoon tea with delicious light food and a cheeky beverage? At Lincoln of Toorak we have been consistently asked for high tea requests, proving the new trend is in full swing!